Properly storing proof of value and purchase
Receipts and appraisals are essential for claims, resale, and tax purposes. Store them in an organized, searchable way and attach them to the corresponding inventory entries.
Best practices:
- Scan or photograph receipts and appraisals in high resolution
- Attach files directly to items in your inventory tool
- Use clear filenames and metadata (item_name_receipt_date.pdf)
What to record from receipts:
- Seller name and contact
- Purchase date and price
- Item description and serial number (if present)
Appraisal documentation:
- Include the appraiser's name, credentials, and date
- Keep a copy of any certificate or formal report
- Note valuation method and replacement value
Retention tips:
- Keep digital backups in encrypted cloud storage
- Retain paper originals for high-value appraisals in a safe or safe-deposit box
- Periodically re-scan or re-appraise items where value may change
Organized documentation speeds claims and establishes clear proof of ownership and value when needed.